A-CU SOUTH MIDLAND
  Minutes of the Management Committee Meeting
held at North Hall, Nash Mills Lane, Kings Langley, Herts.
On Tuesday 28th May 2019 Starting at 7; 30 p.m.

  Members Present. J Coles; Chairman, Ms M Bird, Mrs K Southwood, B Davis, T Golds, T Lightfoot,
C Mawer, C Moram, D Porter, I Reynolds, R Twigg, R Watson.
  Apologies for absence   J Harding, R Humphrey,

  Minutes of Previous Meeting. On Tuesday 30th February 2019, The secretary wished to make clear
and amend, "The Wycombe Police Motorcycle Safety event will not be going ahead". Having been
circulated, and with the amendment approved, they were agreed as a true record and were signed by
the Chairman. (Proposed C Mawer seconded by R Watson)

  Matters Arising   J Coles said there was a mention about him not being in attendance at an ACU Motocross as a steward, but he was not notified. R Watson said that a budget was approved for Youth A & B trophies and he has purchased them within Budget.

  Stewards Co-ordinators Report
  3.3.19 East Anglian Chatteris Motocross J Coles
  There were no comments attached.
  31.3.19 Kensworth Weedon Motocross J Coles
  154 riders, 750 spectators 5 injuries, Paperwork & Medical in order
  14.4.19 Northampton Badby Motocross SM Champ Ms A Leishman
  123 riders, 150 spectators, Paperwork & Medical in order. Some marshal points not protected.
  22.4.19 Luton Toddington Motocross J Coles
  134.riders, 750 spectators, Paperwork & Medical in order. 2 Restarts of last race
  12.5.19 Peterborough Chatteris Motocross R Watson, A McLurg
  109 riders 90 Spectators, Paperwork & Medical in order
  26.5.19 Milton Buzzard Mount Farm Total Trial R Twigg
  38 riders, Paperwork in order. Regs not in TSM.

  Competition Secretary's Report  I Reynolds said revised totals for permits issued in April 10 Trials, 2 Motocross 1 Enduro, for May to date, 3 trials and 6 motocross.

T Golds said that not all trials event are published in TSM or on line, and he felt that one consistent place should show championship round venues. Note to go in club letter.

  Secretary's Report  The Secretary said the ACU System had been changed without notification and the membership numbers were not straightforward. He had asked Rugby for clarification. Ms Bird says they were told a note would come out prior to a change which was imminent and required some detail of new methodology. T Golds had also sent meeting dates to Neil Doctor but it will be after August before he can attend. The Directors minutes say that the on-line system is being blamed for a club event. As some events would be oversubscribed the club have limited the entry on the system. This means that riders are not all able to enter even though they have points from previous rounds. Previously paper entries would have been taken and the club could have decided who's in or out.

T Golds said that not all trials event are published in TSM or on line, and he felt that one consistent place should show championship round venues. Note to go in club letter.

  Secretary's Report  The Secretary said the ACU System had been changed without notification and the membership numbers were not straightforward. He had asked Rugby for clarification. Ms Bird says they were told a note would come out prior to a change which was imminent and required some detail of new methodology. T Golds had also sent meeting dates to Neil Doctor but it will be after August before he can attend. The Directors minutes say that the on-line system is being blamed for a club event. As some events would be oversubscribed the club have limited the entry on the system. This means that riders are not all able to enter even though they have points from previous rounds. Previously paper entries would have been taken and the club could have decided who's in or out.

There is paperwork in the loft which can now be destroyed. It was listed and agreed. Destruction detail to be decided. R Watson said that Rugby hold details of any paperwork where there is an accident, particularly for youth, and clubs should keep copies. Nothing would be destroyed dated after 2005. The Inter Club trophy (News Of The World Trophy) was not at North Hall, and needs to be located.

  Treasurers Report.The Treasurer verbally reported to the secretary that the Trials statements were coming in well, although three clubs had forgotten to add the 50p CCL. He said that he had a query from Kensworth Club regarding the charge from Rugby for transponder hire. The Centre had agreed a £50 charge for the Centres equipment but they had to use Rugby equipment as there was a double booking and Rugby had billed them £140. This was discussed and it was thought that the agreed £50 charge related to use within the Centre. It was proposed that the Club take up the matter with Rugby, Prop D Porter, seconded R Watson. The Centre has 45 transponders, and Ms Bird said that an additional 10 were required and she would get the cost. R Twigg said that he was due some stewards fee's and would ask the Treasurer.

  National Events  Trials & Enduro None. Motocross. None Track Racing. None.

  Centre Events.  Trials & Enduro, - Mrs Southwood said they had a total round on Sunday 26th and the next would be at HUX 2nd June with no expert class.

Motocross. - Ms Bird said the latest Championship round was on 27th May run by Luton.

Grass Track - D Porter said that Fenland ran a good meeting on 19th May but with a few bad accidents. He had spoken to Juliet and was expecting a budget for the 1st September SM Championship event.

Meteor Group. S Harrow are running the next round at Dews Farm on 16th June.

  Inter-Centre Events;   Trials & Enduro None this year. Motocross. None this year.

  Subcommittee Reports.
Trials & Enduro Meeting next Tuesday 4th June.
Motocross; No meeting one to be arranged by Ms Bird.

  National Council Report.  Minutes circulated. Ms Bird said that the meeting went quite smoothly, but she had difficulty in hearing some speakers, Secretary to send note to N Doctor. Dave Edwards was elected to MX Committee and Phil Sparkes to T&E Committee. Mr Carter and Mr Noel were given Honorary Membership of the ACU. The Chairman explained some points on Insurance, regarding repatriation, and cover in IOM when not racing, and for team members and relatives.

The inquiry into the Steve Mercer incident on the IOM recommended a number of things to be implemented, and they have been acted on. An event Safety Officer' Seminar has taken place at ACU Offices and a power point presentation will be rolled out to centres.

There had been an upgrade to the software and hardware at ACU House, and changes to the on-line system would be notified at the end of May.

The TT preparations had progressed and more in depth briefings are taking place.

Among questions was one regarding the use of environmental mats, and it was confirmed that they are compulsory for all disciplins.

  Dews Farm / HS2 update.  T Golds said that Centre representative were going to a communication event by HS2, who are aware that it would be ideal if we could retain the car park area. We could expect a pylon to be erected in the middle of our car park. T Golds had returned the licence for this year. National Grid had sent details of the Electric and Magnetic Fields referring to electricity pylons and cables.

  Support for Tough Ten.  I Reynolds said that the budget received is the kind of document we should be seeing when clubs request Support. C Mawer said we need to give them the support as other clubs / events have received and proposed the motion, seconded by R Watson. An amendment was not supported. The motion was carried.

  Website  T Golds said that 5 people had been suggested who may help, but none could assist immediately. R Watson said that we should go to a company to have it built, with some tuition included. Quotes would be obtained. Ms Bird suggested asking Luton College if a student would be interested.

  Attendance of Members at Management Meetings.  D Porter said that if members want to attend Management they should contact the Secretary as a matter of courtesy. T Golds added that if they have a question they must discuss it with their clubs committee beforehand. C Mawer said that anyone wishing attended must formally notify the Secretary, agreed. The Chairman pointed out that we do welcome ACU members to our meetings

  Risk Assessments.  T Golds asked if Stewards see risk assessments, it was confirmed they do. I Reynolds said risk assessments should be raised for each event although can be copied for the same venue if there are no differences, but should be signed and Permit number added and filed with the event paperwork. T Lightfoot said that there is a risk assessment that is written for those clubs who dont have specific knowledge in that area, but it should be checked that it covers any variance in a venue, and is only applicable to the venue, but not the specifics of the event.

  General Discussion,  Mrs Southwood suggested that there are too many trials events taking place but with the possible loss of Dews 14 events will be lost at a stroke. R Watson said there is a problem with two events taking place on the same day when one may be a championship. It will be discussed at the T&E Sub Comm next week. He said that a championship round should be properly supported and no other permits should not be issued on that day.

Ms Bird said that Luton's trials date of 30th June is cancelled.

Mr Coles asked if everything was ok with the stewards, do other centres send stewards. R Watson said that he attended a SE Club event at Culham and was asked why he was there as they never have stewards. D Porter said that he thought that a steward was necessary to protect the ACU, riders and insurers, as long as he was not a member of the organising club. Mr Coles said that for MX there should be a club steward, probably 3 to hear any appeal. Refer to the handbook.

  Date & venue of next meeting.  on Tuesday 25th June 2019 at North Hall, Nash Mills Lane, Apsley, at 7;30pm.

  Any Other Business.  T Lightfoot said that he attended the ACU drugs and alcohol seminar recently, a joint initiative with the AMCA, conducted by Simon Candy which was really interesting, including insurance implications. Attended by road racing, track racing and motocross communities and will be discussed more broadly to see how it will work practically. Ms Bird said that Alan Bargery passed away on 13th May and the funeral will be at 2pm at the Vale crematorium on 5th June.



  There being no further business the Chairman declared the meeting closed at 9;40 pm.